Section 1. Name, Type of Organization and General Membership Requirement This organization shall be known as the National Emergency Number Association (NENA), Texas Chapter. The organization is a corporation not-for-profit, composed of its constituent members as provided for in Article II of this Constitution. Its membership shall be open to all persons who meet the membership requirements of this Constitution and/or Bylaws adopted pursuant thereto. Section 2. Purpose The purpose of NENA, Texas Chapter, shall be to:
ARTICLE II – MEMBERSHIP Section 1. Membership Designations The membership of this Chapter shall be designated as outlined in the National Constitution and/or Bylaws. Members shall be admitted in accordance with the National requirements set forth in the National Constitution and/or Bylaws. All members are eligible to serve on committees if appointed. Section 2. Dues The dues rate for membership in this Chapter is set forth in Bylaws Article V. Section 3. Voting and Officer Restrictions All members of this Chapter have the right to vote: each individual member is entitled to one vote; each group membership is entitled to two votes. All members if this Chapter have the right to hold any of the elective offices.
ARTICLE III – OFFICERS Section 1. Designation Elective offices of the Chapter shall consist of the President, Vice-President, Secretary, Treasurer, and each of All offices will be filled by election at the first Meeting of the Chapter. A succession of officers, as set forth in the Bylaws, Article II, require only the annual election of a Vice-President, Secretary, Section 2. Election Procedure
2.4 Election to office shall be determined by receiving a simple majority (50% plus 1) of the votes cast. If more than two candidates compete for the same office and a simple majority by one candidate is not achieved, the candidate receiving the most votes shall be declared the winner.
ARTICLE IV – MEETINGS Two meetings of the Chapter shall be held each year: in the Spring and in the Fall. Sites and dates for the two yearly meetings of this Chapter shall be the responsibility of the Executive Board. Announcement of the site for each Spring meeting shall be made no later than at the close of each Fall meeting; likewise, announcement of the site of each Fall meeting shall be made no later than at the close of each Spring meeting.
ARTICLE V – TRADEMARK PROTECTION FOR THE NATIONAL LOGO The NENA logo is a registered trademark and any use by this Chapter must be in accordance with the Constitution and Bylaws of NENA.
BYLAWS
ARTICLE I – ELECTION OF OFFICERS Section 1. Membership Applications Applications for membership, and the reporting thereof, shall be executed upon standard forms as approved and directed by the Executive Board.
ARTICLE II – OFFICERS – GENERAL Section 1. Terms of Office Elected officers shall assume the duties of office at the conclusion of the Meeting at which they were elected, and shall remain in office until the installation of their elected successor or the investiture of their successor. Elected offices in this Chapter are limited to a maximum of three (3) elected successive years in any one position. Section 2. Succession of Office At each Spring Meeting, an investiture will be held wherein the person holding the office of Vice President shall succeed to the office of President. Section 3. Vacancies in Office
ARTICLE III – OFFICERS (DUTIES AND AUTHORITY) Section 1. President
The President’s power shall include authority to:
In addition to such other authority, the President’s duties shall include the following:
The President’s parliamentary decision upon the Meeting floor shall be final, provided it not be in conflict with the Meeting rules of this Chapter and for other matters by Roberts Rules of Order to the extent practicable. Section 2. Vice President The Vice President must have held an elective office in this Chapter for one year prior to being elected to the office of Vice President. It shall be the duty of the Vice President to perform all duties of the President in his/her absence. When so acting, the Vice President shall have all the respective powers and obligations of and be subject to the same duties and limitations as the President. The Vice President shall otherwise prepare for the pending administration so as to maintain the momentum of the Association Chapter, and shall also work actively to assist the President in the conduct of Chapter affairs, and to exercise such other duties as from time to time may be delegated or assigned by the President or the Executive Board. The Vice President shall act as a Membership Chairperson/Liaison of the Chapter and have such other duties and exercise such other authority as from time to time may be delegated or assigned by the President or the Executive Board. Section 3. Secretary – Treasurer
Section 4. Regional State Coordinators Regional State Coordinators are empowered to perform such duties and exercise that authority delegated or assigned by the President or the Executive Board. Section 5. Legislative Coordinator A Legislative Coordinator may be named by the President, with approval of the Executive Board, for the purpose of providing guidance relating to any legislation, actual or proposed, impacting 9-1-1 emergency number systems, related responding agencies, or the general field of telecommunications. Section 6. Executive Board
The Executive Board membership shall include the President, immediate Past President, the Vice President, the Secretary, the Treasurer, each Regional State Coordinator. Voting members of the Executive Board are limited to the Vice President, Secretary, Treasurer, and each State Coordinator. The President will only vote in the event of a tie.
Authority is hereby provided for the Executive Board, between Meetings, to perform all functions and do all acts which this Chapter might do or perform except it shall not have the power to amend the Constitution and/or Bylaws. Its decisions shall be final in matters determined “reasonable and proper.” It has power to convene or poll itself by a majority vote.
The duties of the Executive Board are as follows:
Board since the last Meeting.
The Executive Board shall meet at such times and places as the President shall designate, or as the Board itself may otherwise deem necessary by a majority vote of its members.
A meeting of the Executive Board shall not be official unless attended by a majority of its voting members.
ARTICLE IV – COMMITTEES Section 1. Standing Committees
The members of this Committee are the immediate Past President (Chair) and the This Committee shall report a slate of nominees for Vice-President, Secretary, Treasurer and each of The slate of nominees shall be presented to the membership in accord with the election procedure state in the Constitution Article III, Section 2.2. Section 2. Special Committees Special Committees may be appointed by the President as necessary. Members of these committees shall serve at the pleasure of the President, and their terms otherwise shall expire concurrently with that of the President. Section 3. Duties of Committees Where not otherwise specified, duties of Committees shall be designated by the President.
ARTICLE V – DUES The annual rates for membership shall be determined as set forth in the national constitution and/or bylaws.
Section 1. Dues Rates Dues for TENA Chapter membership are included in the NENA dues assessment.
ARTICLE VI – PROCEDURES Section 1. Amendment Procedure
The Constitution and/or Bylaws of this Chapter may be amended only by a majority vote for the voting membership, except as provided for in Bylaws Article VI, Section 2.
A proposal to amend the Constitution and/or Bylaws of this Chapter shall be honored from any member. Errors in the format of such proposal shall not be sufficient cause for rejection. An amending proposal shall be submitted by the maker in written form to the President, and its format shall in order be:
A resolution to amend the Constitution and/or Bylaws of this Chapter shall be based upon the required amending proposal and, with the guidance of the Executive Board, it shall be so devised and drafted by the President. A copy of the draft resolution shall be provided to the maker prior to publication for his/her concurrence. Participation by the Executive Board and the President in these matters shall not be construed to imply their support of the measures considered therein except when the Executive Board initiates an amending resolution.
An amending resolution which has been processed with the requirements of Section 1.2 and 1.3 of this Article shall be published and distributed to all members of this Chapter no less than thirty days before the Meeting during which the resolution will be considered.
A Meeting quorum may make amendments to a resolution to amend the Constitution and/or Bylaws by means of a majority vote on each proposed resolution amendment.
Resolutions passed and adopted by this Chapter in accord with other provisions of the Constitution and/or Bylaws shall be in force and effect upon the adjournment of the Meeting where considered and adopted, provided an exception to this effect is not otherwise contained in the language of the resolution adopted. Section 2. Impeachment A two-thirds majority vote of the total membership shall be required for the removal from office of an officer of this Chapter. Section 3. Parliamentary Procedure Upon any question coming before this Chapter not otherwise specifically provided for in the Constitution and/or Bylaws, the presiding officer shall be governed to the extent practicable by Roberts Rules of Order. Section 4. Voting Restriction The Executive Board shall have the right to restrict the voting privileges of block groups to negate any attempts to unfairly influence the activities of the association.
ARTICLE VII – DISBURSEMENT OF ASSETS UPON DISSOLUTION Should the Chapter be dissolved, all assets shall be distributed to NENA, Inc., following the payment of all outstanding obligations.
ARTICLE VIII – YEARLY MEETINGS Section 1. Meeting Quorum The members attending a business session of a Meeting shall constitute a Meeting quorum. Section 2. Meeting Rules Meeting rules may be established by a majority vote of a Meeting quorum. The Meeting rules shall be part and parcel of these Bylaws provided the provisions of Bylaws Article VI, Section 1.5 are waived with respect to the Meeting rules only.
ARTICLE IX – GRANTS AND CONTRIBUTIONS Section 1. 1.1 Purpose The J. Ross Sherohman Memorial Education Fund was established to provide public safety professionals financial assistance, when needed, for educational opportunities provided by the NENA – TX Chapter and thereby increasing professional development that will enhance the public safety profession. 1.2 Criteria The applicant’s employing agency must be financially unable to pay the cost of attending the NENA sponsored event (honor system only). The applicant must be employed on a full-time basis by a public safety agency or appointed to an official 9-1-1 planning board. Applicant must not have received a scholarship in the previous program year. 1.3 Scholarship Award Scholarship will be awarded as funds are available, and will be limited to hotel accommodation and/or registration fees. 1.4 Responsibilities Scholarship recipients must attend the entire training, barring illness or unforeseen emergencies. In case of an applicant being unable to attend the specified training, the applicant may re-apply at any time in the future. However, scholarships are not transferable to another individual. Applications will be reviewed and selection made by the NENA – TX Chapter Board one month prior to the Spring and Fall Conferences. Applicants will receive written notification o their selection no later than three weeks prior to the training or conference. Section 2. Application for Funds The President of the Chapter or any member designated by him/her may make application to philanthropic organizations, corporations, agencies, groups or persons for grants or contributions of funds or property for carrying out general or specific purposes of this Chapter. No application shall be made to, or contribution received from any person or agency except after a determination by the Executive Board that a grant or contribution to the Association would be motivated by the desire to further the purposes of the Chapter and not to derive personal benefit or privilege to the donor. Section 3. Acceptance of Grant of Contribution Any member who may be offered a grant, or contribution, or contract for this Chapter shall immediately notify the President, but no grant or contribution shall be finally accepted by the Chapter except upon approval of the Executive Board. The terms of any such grant or contribution shall be set forth in writing and signed both on behalf of the Chapter and the donor. Section 4. Administration of Funds Any grant or contribution to the Chapter shall be credited to its general fund unless, under the terms thereof, a special fund is prescribed. The budgeting, receipt, custody and disbursement of any such grant or contribution shall follow the procedure defined for general funds of this Chapter, unless provided otherwise in the terms of the grant or contribution and agreed to by the Executive Board.
ARTICLE X – RETENTION OF PROPERTY INTEREST Section 1. Retention of Title All rights, title, and interest both legal and equitable, in and to property of this Chapter shall remain in the Chapter. Section 2. Requirements for Return of Property Any property of the Chapter in the possession or trust of a member or employee shall be returned immediately to the Chapter in the event of his/her death, resignation, suspension, or expulsion.
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