Please Mail signed copy And email

To:                  The CMRS E911 Advisory Committee and the Budget and Control Board, Division of the State Chief Information Officer

                        Attention:  Jim Rion, Division of the CIO 
                        4430 Broad River Road 
                        Columbia, SC  29210 
             [email protected], 803-896-0366

From:                        (address, phone number and email, if any)

Date:             

Section I.            General Preliminary Considerations/Actions

Notes:

To qualify for and be eligible to receive reimbursement for the costs of any PSAP telecommunications and computer services, equipment or software, or mapping and addressing services, equipment or upgrades necessary for receiving, processing and using enhanced CMRS 911 services, PSAPs must comply with the following items to the satisfaction of the CMRS Advisory Committee and Budget and Control Board, CIO.

The Committee reserves the right to establish work groups or subcommittees on an ad hoc or standing basis, as it finds necessary to carry out its responsibilities, replacing the Committee in designated pertinent parts of this process, with the subcommittees or workgroups making their recommendations to the full Committee in writing.

The Committee, work group or subcommittee (hereinafter, where applicable, Committee) may bring in PSAP, NENA, APCO, CMRS, LEC and other technical personnel to evaluate for compatibility, or any other technical issue, and may add non-Committee personnel as non-voting members of the subcommittee or work groups.

The Committee may pre-establish permissible categories of recoverable expenditure such as engineering, database, monthly and one-time trunk, mapping and addressing and GIS services, equipment and software, 20% of new CPE, and 20% of CAD (see below) and other telecommunications and computer services required for Phase II.

The Committee may recommend reasonable amortization periods for capital equipment.

Section II.       Review Process and Factors or Consideration for Approval of PSAP CMRS E911 direct expenditures for PSAP processing and use of CMRS ALI.

A.            Approval/Implementation Process

Note: A. 1,2,3 are ongoing and may occur simultaneously

1.      PSAPs should continue to implement wireless ANI and pseudo-ANI, and prepare for CMRS ALI, Phase II, including contacting its CPE, telephone and wireless vendors for assistance.

2.      Committee members and CIO staff are available for consultation about Phase II issues, costs and cost recovery from the surcharge fund.  Contact your PSAP representatives, Jim Rion, [email protected], 803-896-0366 or Tony Laird, [email protected], 803-896-0365.

3.      When the county is ready to do so, it should contact the CIO who will schedule and coordinate the Committee’s review of the application for cost recovery.

4.      Within six months from such time as all Phase 2 equipment and software is to be installed in  a PSAP, it should  send  the wireless providers in its area the PSAP’s request for Phase II service.

B.         The Cost Recovery Plan

As part of the Committee review of the request for reimbursement, all PSAPs wishing to be reimbursed for their direct CMRS E911 costs must submit to the CIO/CMRS Committee a full, sworn, true, complete, and detailed cost recovery plan according to the provisions found in Section 23-47-60 S. C. Code,  and as set forth below, and justify said plan to the CIO/CMRS Committee prior to the CIO/CMRS Committee’s authorization of reimbursement from the CMRS surcharge fund.

C.            Attachments

1.      A copy of any actual or proposed agreements between the County and any vendor or provider

2.      A schedule for implementation of the county’s Phase II systems/solutions.

3.      The configuration of any proposed CPE or CAD additions or upgrades, including the Phase 2 interfaces with the local telephone systems.  This is essential if accompanying a request for reimbursement of categories of expenses which have not been pre-approved.

Section III.  Evaluation of the Plan

CMRS will:

1. Review satisfaction of the above requirements.
2. Evaluate completeness of the Phase II implementation proposed and cost effectiveness considerations, including redundancy, or approaching obsolescence of equipment and software.
3. Reach either an agreement or an impasse with the rest of the County on the proposal (as amended), including reimbursement from CMRS surcharge, and include such agreement or a statement of impasse for  the Budget and Control Board, CIO.
4. The Board (CIO) shall provide the county in writing the approval or denial of the plan.  If the Committee declines to recommend approval, the Chairman of the Committee shall notify the county in writing.  The city or county may resubmit its cost recovery plan as soon as the subcommittee approves an acceptable date.  The rationale for the denial will be included in the letter.
5. Once its plan is approved and the vendors are paid, the county may file quarterly reimbursement claims on invoice forms furnished by the CIO.
6. The CMRS Committee and the CIO reserve the right to reevaluate approved plans in conjunction with requests to do so, relevant technological change and Phase II considerations, and require such changes as it deems necessary for full compliance with the 911 Law, taking costs into consideration as is appropriate, in connection with cost recovery from the SC CMRS E911 surcharge fund.

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CMRS E-911 Committee/CIO  Pre-approved Categories of PSAP Phase 2 Expenses

The Committee/CIO have approved 100% reimbursement for GIS mapping equipment and software, and five years of maintenance.

Based on vendor functionality analysis, and the approaches and analyses of other cost recovery states for reimbursing new E911 Controller-CPE and Computer Aided Dispatch equipment, software and maintenance, the Committee/CIO have approved reimbursement of the CMRS ANI/ALI associated share of the costs of new CPE (20%) and CAD(15%) equipment, software and five years of maintenance.

20% of the costs of the E911 Controller can be attributed to hardware and software components required for Wireless Phase II.  These components include MF-enabled 911 Trunk Cards, the ALI Controller Card, Station Cards, and CTI software, all of which must handle the Extended ALI format, and the ALI database modems that are built into the Controller.

15% of  CAD hardware and software costs can be attributed directly to the functionality required for Wireless Phase II ALI delivery.  It includes modifications to the CAD software to read, manipulate and display the ANI, ALI spill, the x/y or latitude/longitude coordinates and the P-ANI, modifications of the CAD/GIS interface to pass the extended ALI into the GIS, and modifications of the CAD MSAG file structure.

These percentages are not inconsistent with other states’ approaches and amounts.

Upgrades of existing CPE and CAD as required for processing Phase 2 data will be evaluated and reimbursed on individual bases.

Reason for Request for Reimbursement:

PSAP Phase 2 equipment and software purchase and installation status, including date of purchase or anticipated date of purchase:

Anticipated  cut-over date:

Exposition of costs and requirements not included in the pre-approved categories above.

I, the undersigned, am an official of the county/city of                                                  ,                         who is duly authorized to execute the above application for                                           , and I affirm that the information provided in this application is as accurate and truthful as county personnel and agents can provide, with due diligence and within reason, and that neither I nor anyone providing information of which I have knowledge have submitted information herein with any intent to defraud or have provided any information which we know to be in any way false or misleading.

                        I so affirm:_________________________________________
                                                               (Signing official of Applicant)

                                          _________________________________________
                                                                                 (Title)

                                          _________________________________________
                                                                  (Local government Name)

                                          _________________________________________
                                                                                  (Date)